Customizable PDF Stamp: A Consistent Visual Marker

Adding a stamp to a PDF looks simple until you have to prepare a file with several dozen exhibits. You need the firm’s logo, the case reference, a specific label, sometimes a different colour or wording depending on who receives it. Done by hand, this task takes time and increases the risk of inconsistency. With its customizable stamp, HelloStampPdf helps teams produce consistent documents without making preparation heavier.

Decide what information to display

Start by defining the information that helps identify the document: a date, a reference or a seal. HelloStampPdf lets you add a stamp (date, reference, seal) to PDFs.

Before using it for a case file, check that the wording you choose matches your filing or sharing needs. Keep the layout readable and review how it looks on the final document.

Check the stamp before sending

Prepare the document, then check the stamp before sending it: the date shown, the accuracy of the reference, readability and position. This check helps you spot a label that does not suit the case file before it goes out.

If the case details change, update the stamp you use and check the final document again.

Tell a visual PDF stamp apart from an electronic seal

In this article, “visual PDF stamp” means the mark displayed on the document. A visual mark that does not guarantee the origin and integrity of electronic data should not be presented as an electronic seal within the meaning of eIDAS.

The eIDAS Regulation defines an electronic seal as data in electronic form, attached to or logically associated with other data in electronic form, to ensure the origin and integrity of that data. If your need is about that guarantee, refer to the eIDAS framework and to a solution designed for it.

For presentation or identification purposes, be precise: describe the PDF stamp as a visual mark and check the information it displays.

Checklist before sending

• Check the date and reference displayed.
• Reread the stamp wording in the context of the case file.
• Check its readability and position on the final PDF.
• If the need is to guarantee the origin and integrity of electronic data, treat it separately from a simple visual mark and look at the eIDAS framework.

To add a date, a reference or a seal to your PDFs, see the HelloStampPdf features.